White Paper – LawToolBox365 Extends Matter-based Backbone in Office 365 Beyond Deadlines

White Paper – LawToolBox365 Extends Matter-based Backbone in Office 365 Beyond Deadlines

You are a busy professional.  Your calendar drives your day.  Deadlines can be complex.  Its critical to get them right. Manually entering deadlines is risky.  Missed deadlines are the number one cause of attorney malpractice claims.  It is risky to manually calculate deadlines on your fingers, and then to manually enter these deadlines one-at-a-time into your calendar.

LawToolBox365 addresses the risk of a missed deadline, is integrated with Office 365, and creates a matter-based backbone inside Outlook that empowers legal professionals to calculate state and federal court deadlines based on rules of procedure for in 50 states.  With matter-based deadlines inside Outlook, using familiar Microsoft Office tools you already know, you can automate deadlines as emails arrive, so you can focus on winning your case.

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Deadline management requires getting deadlines on the right calendars at that right time.  Share deadlines internally with all team members involved, share deadlines to any case management software that 2-way syncs with Outlook, and share deadlines externally with counsel, experts and clients using a variety of calendar programs – any they don’t have to install anything to get deadlines!

Links to deadline authorities empowers attorneys.  Many deadlines in the state and federal rules of civil procedure are straight-forward, others are complex and ambiguous.  Use authority links to analyze complex deadlines, or validate straight-forward deadlines.

Deadlines, anywhere, anytime.  The modern lawyer is mobile and needs to be able to access matter information anywhere, anytime.  You can view deadlines and matter information from wherever you are using Microsoft Office for iPhone, iOS or Android.

Deadlines change.  When you receive an email from opposing counsel, or a notice from the court, that an important event like the trial date has changed, instantly recalculate deadlines inside LawToolBox365, then in one step instantly update the calendars for all team members with the new information … ALL AT THE SAME TIME.

Share matters to users working on a matter. LawToolBox365 allows users to share matters to specific team members in your firm so that when they start working, they only see the matters they care about.

Team members change.  When they do, in one easy step un-share a matter from a team member and remove deadlines from their calendar.

Court Rules change.  LawToolBox is another set of eyes watching for court rule changes.  When the rules of procedure used to calculate deadlines change, LawToolBox365 notifies you and updates your calendar.

Our ability to provide custom rulesets is unique.  While LawToolBox has rule-sets for civil litigation in 50 states out of the box, users who have unique timeline needs can build custom calculators that appear only in their Inbox.  For example, a large national insurance company can use rule-sets built to their unique needs and practice, or an attorney managing compliance deadlines for mutual fund companies can use his own calculator that reflects not only statutory deadlines but internal deadlines intended to make sure filings ready to file way in advance of the actual deadline.

LawToolBox365 brings email management and rules-based calendaring together.  You can streamline the drafting of important emails filled with important information in seconds.  Get started drafting emails with templates, and insert relevant matter deadlines with the click of a button.

Matter-based shared Inbox, docs, and notes. LawToolBox365 extended our matter-based deadline backbone inside of Microsoft Office to leverage powerful features that law firms who own Office 365 are already paying for.  When a new matter is set up, LawToolBox365 can also create for that matter a document folder, calendar, notebook, and shared Inbox inside Microsoft Office.  More specifically, each case can have its own matter-specific: (i) shared Inbox for aggregating case emails, (ii) document folder enabled through SharePoint to store files in a secure platform with advanced sharing options and version control, (iii) calendar in Office 365 that adds deadlines to user calendars, and (iv) notebook for case notes leveraging OneNote’s powerful and secure organizational tools.  Law firms and legal departments already paying for Office 365 will be able to take advantage of powerful Microsoft security, collaboration, and business intelligence features.

In a constantly changing complex legal environment, managing and sharing deadlines and matter info has never been easier.  For the busy attorney, LawToolBox365 and Microsoft Office 365 are better together …

 

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