LawToolBox Super-Charges Calendaring and Elevates Accountability and Control of Docketing

LawToolBox amplifies calendars with rules-based docketing, tracking “who made what change and when”, automatically tagging calendar events for contextual filtering, customizing deadline descriptions across an entire ruleset, labelling events as trigger dates, deadlines and/or appointments, empowering users to filter deadline charts by trigger dates and dependent deadlines.  These features create an unparalleled and never-before-seen level of control and accountability in calendar management. Automating Rules Based Deadlines.  The LawToolBox rules-based deadline calculators changed the game by creating a cloud-based system where the end-user enters a trigger like the “Date of Trial” and then LawToolBox instantly calculates dependent deadlines that run off that trigger date.  For example, a legal professional enters a date for “Trial date” in the LawToolBox Los Angeles Superior Court ruleset and the product instantly calculates 70+ deadlines, taking into account applicable court holidays, rolling some deadlines away from trial and others trial depending on the applicable code, and method of service.  The end-user simply selects the trigger and enters a date, and LawToolBox automates incredibly complex calculations in less than a second and displays an easy-to-use deadline chart.  Where appropriate, calendar events have links to applicable authorities. History of Changes.  When a calendar event is entered or edited, LawToolBox makes an unalterable record of tracking “who made what change and when.”  For example, case managers can see who entered or updated events, when a trigger date was first entered, when a date was modified, when location fields were updated, and when a trigger date was changed from an all day event to a time-bound appointment.  This history raises the bar and creates a level of accountability where... read more

Do you have a “SECURE” way for clients, parties, witnesses and attorneys to share files with you?

As the practice of law and court hearings has adapted to working remotely in our new reality, the ability to share files securely is critical. If your organization already owns or is migrating to Office 365, LawToolBox has developed a seamless one-click file-sharing mechanism built on top of Microsoft’s security-hardened SharePoint and Teams platform. This simple and easy-to-use file share is part of the LawToolBox virtual meeting module, and enables the secure sharing of a large number of files, as well as large files (including videos): (1) create an office 365 matter using LawToolBox (2) use LawToolBox to create a virtual meeting (3) add the person as an attendee to the meeting (4) click “File Share” next to attendees name The person outside your organization who wants to share files with you will receive an email that will walk them through a process of securely uploading files to a protected folder for that matter in your Microsoft Teams. Once the person sharing files has navigated through the multi-factor authentication, they can upload files to a segregated folder LawToolBox has created just for them: The uses for this tool include: meeting new clients who needs to share confidential documents, Rule 26(f) meetings with opposing counsel, conferring prior to filing a motion, settlement conferences, depositions, and even court hearings. The LawToolBox rules-based deadline system will generate deadlines for these events, then use our virtual meeting module to manage the meeting and file-sharing... read more

Document Management

LawToolBox document management for Outlook and/or Teams is seamlessly integrated with our rules-based deadline solution, and leverages the secure Microsoft 365 and SharePoint platform to deliver an easy-to-use DMS system. Features include: (1) configuring your LawToolBox to automatically create channels when you use LawToolBox to provision a Team for your matter (2) using templates to provision practice specific folders and files for new matters (3) saving emails and documents to Teams and SharePoint (4) accessing matter folders and files from Outlook, Teams, any browser or your phone (5) leveraging SharePoint file version control or checking files in or out (6) using the LawToolBox Virtual Meeting Module to enable clients or witnesses to securely share confidential exhibits and information (7) using robust search features to look across your entire Office 365 tenant for key documents you have been given access to If you want to use a powerful platform like NetDocs to manage documents instead, your LawToolBox firm admin can configure your firm to hide the LawToolBox enabled SharePoint DMS and instead point to the third-party solution.  It’s powerful, robust, easy-to-use, and just plain cool... read more

Sophisticated Legal Deadline Management Tools at a Reasonable Price.

Were you shocked by your new Compulaw bill?  While LawToolBox is offering COVID-19 relief to firms in crisis, we’ve heard from many of our new customers that the prices of our competitors are skyrocketing. LawToolBox has a library of legal deadline rule-sets that automate timelines based on the applicable rules of procedure.  These deadline tools help address the risk of malpractice and can be accessed from our award-winning apps for Office 365, or from inside one of our integration partners solutions.  To calculate deadlines an end-user sets up a matter in LawToolBox and selects an applicable rule-set like “Los Angeles Superior Court”, and then the end-user selects a trigger from a list for that specific rule-set like the “Date Trial Commences.” Then LawToolBox will take the applicable date and run it through its system to generate – for this example – over 60+ deadlines that account for local rules and applicable court holidays. LawToolBox (1) calculates deadlines, (2) creates reminders of each upcoming deadlines, (3) generates reports by case, user, group, or firm, and (4) synchronizes deadlines to the users calendaring software.  2 min video. Our experts review rules of procedure and build the first version of a deadline calculator, the legal content team moves the product to production for use by clients, and then our deadlines become even better because it incorporates the feedback of our client base which includes the best legal minds in the world. We monitor court websites for rule changes and our legal team reviews any alerts every morning to determine if modifications need to be made to any ruleset. This process aggregates the mindshare... read more

LawToolBox Adds “Easy Button” for Custom Breakout Rooms and File Sharing in Microsoft Teams for Virtual Court and Depositions

Courts, legal departments and law firms can create roles-based templates for court hearings, arbitrations, depositions, Rule 26(f) meetings, client Intake, and more When the Coronavirus hit, we shifted resources to deliver state-of-the-art solutions to help attorneys, legal aid, court reporters and courts get back to work” – LawToolBox DENVER (PRWEB) AUGUST 03, 2020 LawToolBox announces an “easy button” in Outlook and Microsoft Teams enabling LawToolBox users to create their own custom templates to quickly construct virtual meetings for any business activity they routinely perform. For example, with a few clicks legal professionals can send out customized meeting invites for client intake, working sessions with clients and witnesses, Rule 26(f) meetings to confer with opposing counsel, depositions, arbitrations, ADR or settlement conferences, court hearings, and even trials. Configure Meeting Templates Courts, court reporters, mediators, agencies and law firms are not just looking for a short-term patch for video meetings, but they are looking for a way to leverage Microsoft Teams because many of them already own it, and they trust the hardened Microsoft security platform to protect their data. The “virtual meeting module” that LawToolBox has added to its suite of products transforms Teams into a customized solution for legal by empowering users to create meeting templates, to assign roles to attendees so that the attendee list for breakout rooms can be automatically constructed, and to automate the creation of a Teams channel to save and organize meeting transcripts, videos, communications, and files. LawToolBox users assign “roles” to meeting attendees in the case or matter (such as attorney, witness, party, or judge) and LawToolBox uses these roles to automatically build attendee lists with... read more

Managing Deadlines for the Modern Law Practice

Technology can strengthen the “practice of law” through many different types of legal research products, including: practice-specific forms libraries, tools to automate various processes like assembling documents and work flow, and tools to calculate deadlines based on applicable administrative or civil rules of procedure. In contrast to tools that help with the “business of law” (time tracking, billing, lead generation, customer intake, client communication) technology focused on the practice of law helps attorneys to represent their clients more efficiently and effectively. In short, technology that strengthens the “practice of law” helps litigators to win their cases, and it helps transactional attorneys to deliver the best end-result for their clients.  LawToolBox has been singularly focused on building and maintaining the most powerful “rules-based deadline management system” to ever exist. Our experts review rules of procedure and build the first version of a deadline calculator, the legal content team moves the product to production for use by clients, and then our deadlines become even better because it incorporates the feedback of our client base which includes the best legal minds in the world. We monitor court websites for rule changes and our legal team reviews any alerts every morning to determine if modifications need to be made to any ruleset. This process aggregates the mind-share of our the courts system and our client base and is part of an organic and ongoing process to constantly improve our library of deadline rulesets. To calculate deadlines a end-user sets up a matter in LawToolBox and selects an applicable rule-set like “Los Angeles Superior Court”, and then the end-user selects a trigger from a... read more

Celebrating International Women’s Day in Azure Marketplace

March 8, 2020, is International Women’s Day. This day means different things for different people and acknowledging this day is different for everyone. In some countries, today is a public holiday. In other countries, it’s a day of protest. For me, it’s a reminder to reflect on the women who have blazed a trail before me and have made steps I take every day easier (voting, working, driving, access to education). In particular, I reflect on the women who’ve shaped the industry I work in – women like Grace Hopper, Ada Lovelace, Betty Holberton, and Hedy Lamarr. I’m proud to work for a company that champions diversity in its employees – not just in gender, but in our nationalities, our backgrounds, our workstyles and thinking and so many other dimensions. This mindset trickles down into every group and team. Here in the commercial marketplace team we strive to create the best marketplace for users to find, try, buy, and deploy cloud solutions and services. We want users to be able to explore not just the top solutions in each category but to be able to see range and diversity in their selection. We have some great solutions in our commercial marketplace from female founded/female lead companies. Here are just a few you can find showcased this month: https://techcommunity.microsoft.com/t5/azure-marketplace/celebrating-international-women-s-day-in-azure-marketplace/ba-p/1138373 We’ve included these solutions as part of a broader campaign at the company that showcases how Microsoft contributes to the UN’s Sustainable Development Goals for 2030. We’re calling this campaign #BuildFor2030. Sustainable Development Goal #5 is gender equality so International Women’s Day is a great opportunity to showcase ways Microsoft is leaning in to gender equality not... read more

PODCAST – Managing Legal Matters With Microsoft Teams. LawToolBox Helps Manage Legal Matters with Microsoft Teams

Presented by Carol Lynn Grow, Robert J. Ambrogi & Mike Ammerlann As the COVID-19 pandemic has forced legal professionals to work remotely, many are scrambling to find the best tools and technology to help them manage their legal matters and continue to closely collaborate with their colleagues. While many law firms already use Microsoft Office 365, fewer are as familiar with its core collaboration tool, Microsoft Teams. Our guests for this episode of LawNext believe that Teams is a powerful tool for lawyers working from home and one that can effectively serve as a full matter-management platform for law firms and legal departments, entirely within Office 365. They are: Mike Ammerlaan, director, M365 Ecosystem Marketing.Carol Lynn Grow, vice president of marketing and sales, LawToolBox. Ammerlaan and Grow will explain why they see Teams as a powerful tool and discuss how lawyers can use Teams for collaboration, conferencing and case management. As a supplement to this episode, Ammerlaan and Grow recorded a video demonstrating the features and capabilities of Teams for legal professionals. Podcast Link:... read more